Data Protection

Data Protection

Data Protection

1. Data Protection
Holter Regelarmaturen GmbH & Co. KG values your privacy and is committed to protecting your personal data, including during your visit to our website. This Data Protection Notice informs you of our data protection policies, particularly concerning how we protect and handle your data, and what information we collect.

Generally, you can access all of Holter Regelarmaturen GmbH & Co. KG's website without providing personal information. Where specific information such as your name, address, or other personal data is required, you will be informed in advance. Personal data provided by you will be used to enhance and tailor our services and ensure a smooth experience. If you choose to submit personal data via the website (e.g. for correspondence or to complete an order), we will handle this data responsibly in compliance with the EU General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG 2018). When you visit our website, Holter Regelarmaturen GmbH & Co. KG collects certain usage data (e.g. IP address, date, time, and pages viewed), which is stored for security purposes and may allow identification. This data is analysed solely to understand user behaviour and compile statistics, without any personalised evaluation. We reserve the right to statistically analyse anonymised data.


2. Disclosure of Personal Data to Third Parties
Should data be shared with service providers for order processing, these providers are contractually bound to adhere to the EU GDPR, applicable legal regulations, and Holter Regelarmaturen GmbH & Co. KG’s data protection policies. Where required by law or court order, Holter Regelarmaturen GmbH & Co. KG will transfer your data to authorised bodies as necessary. For all other purposes, we will not disclose your data to third parties without your explicit consent.


3. Security
Holter Regelarmaturen GmbH & Co. KG stores your data on secure servers. Access to this data is restricted to a select group of authorised personnel within Holter Regelarmaturen GmbH & Co. KG who are responsible for the technical, commercial, or editorial maintenance of these servers.


4. Right to Withdraw Consent
If you request Holter Regelarmaturen GmbH & Co. KG to cease using your personal data for further contact and/or to delete it, we will take the appropriate action. Data essential for order processing or for commercial purposes will not be affected by withdrawal or deletion requests. Please note that if consent is withdrawn, we will no longer be able to offer personalized services, as they rely on the use of customer data. If you do not consent to the storage and analysis of your data from this visit, you may opt out at any time by clicking below. This will store an opt-out cookie in your browser, which will prevent Matomo from collecting session data. Please be aware that if you delete all cookies, the opt-out cookie will also be removed and may need to be reactivated.


5. Right to Access, Rectification, Objection, and Complaint
You have the right to request information (Art. 15 GDPR) regarding the data we hold about you. Additionally, you have the right to request correction of inaccurate data (Art. 16 GDPR), blocking or deletion (Art. 17 GDPR), restriction of processing (Art. 18 GDPR), and to object to data processing (Art. 21 GDPR). You also have the right to lodge a complaint with the relevant data protection authority.

For any questions or suggestions regarding data protection, please feel free to contact our Data Protection Officer:

ubb GmbH
Walter-Bröker-Ring 8
32756 Detmold
Tel.: 05231709344
Email: mail@ubb.gmbh


Changes to This Policy
Should there be any updates to the online privacy policy of Holter Regelarmaturen GmbH & Co. KG, we will post these changes and update the document's modification date accordingly. This ensures that you remain informed about the data we collect online, how it is used, and the options available to you.


6. Personal Data
Personal data refers to any information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, particularly by reference to identifiers such as a name, identification number, location data, online identifier, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that individual.


7. Data Subject
The data subject is any identified or identifiable natural person whose personal data is processed by the data controller (our company).


8. Processing
Processing encompasses any operation or set of operations performed on personal data or on sets of personal data, whether or not by automated means. This includes the collection, recording, organisation, structuring, storage, adaptation, alteration, retrieval, consultation, use, transmission, dissemination, or any other form of disclosure, as well as alignment, combination, restriction, erasure, or destruction of personal data.


9. Restriction of Processing
Restriction of processing involves the marking of stored personal data with the intention of limiting its future processing.


10. Profiling
Profiling is any form of automated processing of personal data aimed at evaluating certain personal aspects of an individual, especially to analyse or predict aspects relating to a person’s work performance, economic situation, health, personal preferences, interests, reliability, behaviour, location, or movements.


11. Pseudonymisation
Pseudonymisation refers to processing personal data in a way that prevents it from being attributed to a specific individual without additional information. This additional data is stored separately and protected by technical and organisational safeguards to ensure personal data cannot be linked back to an identified or identifiable person.


12. Processor
A processor is any individual or entity, including a public authority, agency, or other body, that processes personal data on behalf of the data controller.


13. Recipient
A recipient is any individual, organisation, public authority, agency, or other body to which personal data is disclosed, regardless of whether they are a third party. However, public authorities that may receive personal data as part of a specific enquiry, as allowed by Union or Member State law, are not considered recipients.


14. Third Party
A third party is any individual, organisation, public authority, agency, or body other than the data subject, data controller, or data processor, including those acting under the direct authority of the controller or processor and authorised to handle personal data.


15. Consent
Consent is a freely given, specific, informed, and clear indication of the data subject’s wishes, through which they express agreement to the processing of their personal data, either by statement or by a clear affirmative action.


16. Legal Basis for Processing
Article 6 Paragraph 1(a) GDPR serves as our company’s legal basis for processing operations in which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which you are a party, as is the case, for example, with processing operations that are necessary for the delivery of goods or the provision of other services or consideration, processing is based on Article 6 Paragraph 1(b) GDPR. The same applies to those processing operations required to carry out pre-contractual measures, such as in cases of queries regarding our products or services. If our company is subject to a legal obligation requiring the processing of personal data, such as for the fulfilment of tax obligations, processing is based on Article 6 Paragraph 1(c) GDPR. In rare cases, processing of personal data may be necessary to protect the vital interests of the data subject or of another natural person. This would be the case, for example, if someone visiting our business were to be injured and their name, age, health insurance data or other vital information needed to be disclosed to a doctor, hospital or other third party. Processing would then be based on Article 6 Paragraph 1(d) GDPR.

Finally, processing operations could be based on Article 6 Paragraph 1(f) GDPR. Processing operations not based on any of the above-mentioned legal bases may be carried out on the basis of Article 6 Paragraph 1(f) GDPR if processing is necessary to safeguard the legitimate interests of our company or those of a third party, provided the interests and fundamental rights and freedoms of the data subject do not take precedence. We are permitted to engage in such processing operations in particular because they have been specifically mentioned in European law. In this respect, the legislature took the view that a legitimate interest could be assumed if you are a customer of our company (Recital 47 Sentence 2 GDPR). Our services are generally aimed at adults. Individuals under the age of 16 may not transmit personal data to us without parental or guardian consent. We do not request, collect, or share personal data from children or young people.


17. Transmission of Data to Third Parties
We do not transfer your personal data to third parties for purposes other than those listed below.

We only pass on your personal data to third parties if:

  • You have given us your express consent to do so in accordance with Article 6 Paragraph 1(a) GDPR.
  • The disclosure is permissible under Article 6 Paragraph 1(f) GDPR to protect our legitimate interests and there is no reason to assume that you have an overriding interest worthy of protection in the non-disclosure of your data.
  • In the event that a legal obligation exists for the disclosure pursuant to Article 6 Paragraph 1(c)GDPR.
  • This is legally permissible and necessary according to Article 6 Paragraph 1(b) GDPR for the processing of contractual relationships with you.


To protect your data and, when relevant, to facilitate data transfers to countries outside the EU/EEA, we have established data processing agreements incorporating the European Commission’s standard contractual clauses. If these clauses are insufficient to guarantee adequate security, your consent may provide the legal basis for transfers to non-EU/EEA countries, in accordance with Art. 49 para. 1 (a) GDPR. However, this consent may not be required if the European Commission has issued an adequacy decision for the country in question under Art. 45 GDPR.

As part of the processing operations described in this Privacy Policy, personal data may be transferred to the USA. Companies in the USA only have an adequate level of data protection if they have certified themselves under the EU-US Data Privacy Framework and thus the adequacy decision of the EU Commission pursuant to Art. 45 GDPR applies. We have explicitly stated this for the service providers concerned in the privacy policy. In order to protect your data in all other cases, we have concluded data processing agreements based on the standard contractual clauses of the European Commission. If the standard contractual clauses are not sufficient to establish an adequate level of security, your consent can serve as a legal basis for the transfer to third countries in accordance with Article 49 Paragraph 1(a) GDPR. This sometimes does not apply in the case of a data transfer to third countries for which the European Commission has issued an adequacy decision pursuant to Article 45 GDPR.


18. Technology

  • SSL/TLS Encryption

This site uses SSL or TLS encryption to ensure the security of data processing and to protect the transmission of confidential content, such as orders, login details or contact requests that you send to us as the website operator. You can recognise an encrypted connection by your browser’s address bar reading "https://" instead of "http://" and the lock symbol in the browser bar.

We use this technology to protect your transmitted data.
 

  • Data collection when visiting the website

If you only use our website for informational purposes, i.e. if you do not register or otherwise provide us with information, we only collect the data your browser sends our server (in what is known as "server log files"). Our website collects a range of general data and information each time you access a website or an automated system. This general data and information is stored in the server’s log files. It may be collected.

  • The browser types and versions used,
  • The operating system used by the accessing system,
  • The website from which an accessing system accesses our website (called a referrer),
  • The sub-pages accessed via an accessing system on our website,
  • The date and time the website is accessed,
  • An internet protocol address (IP address) and
  • The accessing system's internet service provider.


No conclusions are drawn about you when using this general data and information. Instead, this information is needed to:

  • Properly deliver our website content.
  • To optimise the content of the website as well as to advertise it.
  • To ensure the continued functioning of our information technology systems and our website’s technology.
  • Provide the information necessary for law enforcement authorities to prosecute in the event of a cyber-attack.

This collected data and information is therefore statistically analysed and further analysed by us with the aim of increasing data protection and data security within our company to ultimately ensure an optimum level of protection for the personal data being processed by us. The data from the server log files is stored separately from all personal data provided by a data subject. The legal basis for data processing is Article 6 Paragraph 1(f) Sentence 1 GDPR. Our legitimate interest is based on the purposes listed above for the collection of data.


19. Encrypted Payment Transactions (Future Implementation)
If there is an obligation to provide us with your payment details (e.g. account number for direct debit authorisation) after the conclusion of a fee-based contract, such data is required for payment processing. Payment transactions via standard payment methods (such as Visa, MasterCard, or direct debit) are conducted exclusively through an encrypted SSL or TLS connection. You can recognise an encrypted connection by the address line of the browser changing from ‘http://’ to ‘https://’ and the lock symbol appearing in the browser’s address bar. We use this technology to ensure the protection of your transmitted data.


20. Website Hosting by Mittwald
We host our website with Mittwald CM Service GmbH & Co. KG, Königsberger Straße 4-6, D-32339 Espelkamp (hereinafter referred to as Mittwald). When you visit our website, your personal data (e.g. IP addresses in log files) is processed on Mittwald's servers. Mittwald is used based on Art. 6 para. 1 lit. f) GDPR. We have a legitimate interest in ensuring the reliable presentation, provision, and security of our website. We have concluded a data processing agreement (DPA) with Mittwald in accordance with Art. 28 GDPR. This contract, required by data protection law, ensures that Mittwald processes the personal data of our website visitors solely in accordance with our instructions and in compliance with the GDPR. For more information on Mittwald's data protection provisions, please visit: www.mittwald.de/datenschutz


21. Cookies

  • General information about cookies

We use cookies on our website. Cookies are small files that are automatically created by your browser and stored on your IT system (laptop, tablet, smartphone, etc.) when you visit our website. Information generated from the specific device used is stored in cookies. This does not mean, however, that we will gain immediate knowledge of your identity. The use of cookies helps us make it more convenient for you to use our website. For example, we use session cookies to detect whether you have already visited individual pages on our website. These are deleted automatically when you leave our website. We also use temporary cookies to optimise user-friendliness. These cookies are stored on your device for a specific period of time. If you return to our website to use our services, cookies allow us to automatically recognise that you have visited our website previously and remember the inputs and settings you have made so that you do not have to enter them again. We also use cookies to statistically record the use of our website and analyse it for the purpose of optimising our services. These cookies allow us to automatically recognise that you have already visited our website when you visit our website again. These cookies are automatically erased after a defined period of time. The respective storage period of the cookies can be found in the settings of the consent tool used.
 

  • Legal basis for the use of cookies

The data processed by cookies, which are required for the proper functioning of the website, are to safeguard our legitimate interests pursuant to Article 6 Paragraph 1 Sentence 1(f) GDPR. For all other cookies, you have given your consent via our opt-in cookie banner in accordance with Art. 6 para. 1 lit. a) GDPR.

 

22. Contents of our Website

  • Data processing when opening a customer account and for contract processing

In accordance with Art. 6 para. 1 lit. b) GDPR, personal data is collected and processed if you provide it to us for the execution of a contract or when opening a customer account. The data collected is shown in each input form. You may erase your customer account at any time by sending a message to the data controller’s address as stated above. We store and use the data you provide to execute contracts. After complete execution of the contract or erasure of your customer account, your data will be blocked, taking into account tax and commercial retention periods, and erased once these periods have expired unless you have expressly consented to the further use of your data or we are legally permitted to further use your data, about which we will inform you below.
 

  • Data processing for order processing

The personal data we collect will be shared with the transport company commissioned with delivery as part of the contract processing, where necessary for the delivery of goods. We will also pass on your payment data to the relevant financial institution for payment processing, as required. If payment service providers are used, we will provide explicit information about them below. The legal basis for the transfer of data is Art. 6 para. 1 lit. b) GDPR.
 

  • Conclusion of contracts with online shops, retailers, and dispatch of goods

We will only transfer personal data to third parties if necessary for contract processing, such as to the companies handling delivery or the financial institutions involved in payment processing. No further transfer of data will occur, unless you have expressly consented to it. Your data will not be shared with third parties for purposes such as advertising without your explicit consent. The basis for data processing is Art. 6 para. 1 lit. b) GDPR, which allows the processing of data for the fulfilment of a contract or pre-contractual measures.
 

  • Making contact / Contact form

Personal data is collected when you contact us, for example, via a contact form or email. The specific data collected through the contact form can be found in the relevant form itself. This data is stored and used solely for the purpose of responding to your enquiry or for contacting you, including any necessary technical administration. The legal basis for this data processing is our legitimate interest in addressing your request, in accordance with Art. 6 para. 1 lit. f) GDPR. If your contact is intended to initiate a contract, the additional legal basis for processing is Art. 6 para. 1 lit. b) GDPR. Your data will be deleted once your enquiry has been fully processed, unless it can be inferred from the circumstances that the matter has been conclusively resolved and the deletion is not prohibited by statutory retention obligations.
 

  • Application management / Job applications

We collect and process the personal data of applicants for the purpose of managing the application process. This processing may also be carried out electronically, particularly when an applicant submits their application documents via email or through a web form on our website. If we enter into an employment or service contract with an applicant, the data provided will be stored for the purpose of managing the employment relationship in accordance with statutory provisions. If we do not offer a contract to the applicant, the application documents will be automatically deleted two months after the rejection decision has been communicated, unless there are other legitimate interests on our part that prevent deletion. One such legitimate interest may be the need for documentation in connection with proceedings under the General Equal Treatment Act (AGG). The legal basis for processing your data is Art. 88 GDPR in conjunction with Section 26(1) of the Federal Data Protection Act (BDSG).


23. Newsletter Distribution

  • Sending newsletters to existing customers

If you have provided us with your email address in connection with the purchase of goods or services, we reserve the right to send you regular offers for similar goods or services to those you have already purchased, via email. In accordance with Section 7 (3) of the German Unfair Competition Act (UWG), we are not required to obtain separate consent from you for this purpose. Data processing for this purpose is based solely on our legitimate interest in personalised direct marketing, as outlined in Art. 6 para. 1 lit. f) GDPR. If you have previously objected to the use of your email address for this purpose, we will not send you any emails. You have the right to object to the use of your email address for advertising purposes at any time, with effect for the future, by sending a message to the controller specified at the beginning of this notice. The only cost incurred will be the transmission cost based on your provider’s basic rates. Upon receipt of your objection, we will immediately cease using your email address for advertising purposes.

  • Advertising newsletter

On our website, you have the opportunity to subscribe to our company’s newsletter. The input form used for this purpose specifies which personal data will be sent to us when you register for the newsletter. We regularly inform our customers and business partners about our offers through the newsletter. You can only receive our company’s newsletter if:

  1. You have a valid email address, and
  2. You have registered to receive the newsletter.

For legal reasons, a confirmation email will be sent to the email address you provide upon your initial registration for the newsletter, using the double opt-in procedure. This confirmation email is necessary to verify that you, as the owner of the email address, have authorised the receipt of the newsletter.

When you register for the newsletter, we also store the IP address assigned to your internet service provider (ISP) and the date and time of registration. This data is collected to help us trace any potential misuse of your email address in the future, serving as a safeguard for our legal protection. The personal data collected during newsletter registration is used exclusively for sending our newsletter. Additionally, subscribers may receive emails to inform them of changes to the newsletter service or related registrations, such as modifications to the newsletter content or technical conditions. The personal data collected for the newsletter service will not be shared with third parties. You can unsubscribe from our newsletter at any time. You can withdraw your consent for the storage of personal data used for newsletter distribution at any time. Every newsletter includes a link for revoking your consent. Alternatively, you can unsubscribe directly on our website or notify us in another way.

The legal basis for data processing for the purpose of sending newsletters is Art. 6 Paragraph 1 Letter a) of GDPR.
 

  • CleverReach

This website uses CleverReach to manage and send newsletters. The provider is CleverReach GmbH & Co. KG, located at (CRASH Building), Schafjückenweg 2, D-26180 Rastede. CleverReach is a service which enables the management and analysis of newsletters. The data you have provided for the newsletter (e.g. email address) are saved on CleverReach servers in Germany and/or Ireland. We can analyse the behaviour of newsletter recipients by sending newsletters through CleverReach. Examples of analyses include determining how many recipients have opened the newsletter email and how often they have clicked on certain links contained within the newsletter. Conversion Tracking can also be used to analyse if clicking on the link led to a pre-determined action (e.g. if a product was purchased on our website). For further information on the analysis of data by the CleverReach newsletter, please visit: www.cleverreach.com/de/funktionen/reporting-und-tracking/. (The legal basis for data processing is your consent (Article 6 Paragraph 1(a) GDPR). You can withdraw your consent at any time by unsubscribing from the newsletter. Withdrawal of consent does not affect the legality of data processing carried out previously. If you do not want CleverReach to perform the data analysis, you must unsubscribe from the newsletter. We provide a link for this in each newsletter. You can also unsubscribe from the newsletter directly on our website. The consent given by you can be withdrawn at any time. You can also prevent the processing at any time by unsubscribing from the newsletter. You can also prevent the storage of cookies by setting your web browser accordingly. Also, disabling Java Script in your web browser or installing a Java Script Blocker (such as https://noscript.net or https://www.ghostery.com) may prevent you from storing and transferring personal information. We point out that through these measures may no longer all the features of our website are available. We will store your personal data which we retain for the purposes of sending the newsletter until you are removed from the newsletter service and they will be deleted from our servers and the CleverReach servers after you have unsubscribed from the newsletter. Data we retain for other purposes (e.g. email addresses for the members’ area) shall remain unaffected. For further information, please refer to CleverReach’s privacy policy at: www.cleverreach.com/de/datenschutz/


24. Our Activities in Social Networks
To allow us to communicate with you on social networks and inform you about our services, we run our own pages on these social networks. If you visit one of our social media pages, we and the provider of the social media network are joint controllers (Art. 26 GDPR) regarding to the processing operations triggered thereby, which concern personal data. We are not the original provider of these pages, but only use them within the scope of the options offered to us by the respective providers. We would therefore like to point out as a precautionary measure that your data may also be processed outside of the European Union or the European Economic Area.

Use of these networks may therefore involve data protection risks for you since the protection of your rights may be difficult, e.g. your rights to information, erasure, objection, etc. Processing on social networks frequently takes place directly for advertising purposes or for the analysis of user behaviour by network providers, and we have no control over this. If the provider creates user profiles, cookies are often used or user behaviour may be assigned directly to your own member profile on the respective social network (if you are logged in). The processing operations of personal data described are carried out in accordance with Article 6 Paragraph 1(f) GDPR on the basis of our legitimate interests and the legitimate interests of the respective provider in order to communicate with you in a timely manner or to inform you about our services. If you have to grant your consent to the respective providers to process your data as a user, the legal basis for this processing is Article 6 Paragraph 1(a) GDPR in conjunction with Article 7 GDPR. Since we have no access to these providers’ databases, we would like to point out that you would be best placed to exercise your rights (e.g. to information, rectification, erasure, etc.) directly with the respective provider. More information on the processing of your data on social networks and your options for exercising your right to object or your right of revocation (opt out) is listed below for each of the social network providers we use:


LinkedIn
(Jointly) Data controller responsible for data processing in Europe:
LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland
Privacy notice: www.linkedin.com/legal/privacy-policy


YouTube
(Jointly) Data controller responsible for data processing in Europe:
Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Irland
Privacy notice: policies.google.com/privacy


XING (New Work SE)
(Jointly) Data controller responsible for data processing in Germany:
New Work SE, Am Strandkai 1, 20457 Hamburg, Deutschland
Privacy notice: privacy.xing.com/de/datenschutzerklaerung
Requests for information for XING members: www.xing.com/settings/privacy/data/disclosure


25. Plugins and other service

Google Maps
We use Google Maps (API) on our website. The operating company of Google Maps is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. Google Ireland Limited is part of the Google group of companies, with headquarters at 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Google Maps is a web service for displaying interactive maps to visually represent geographical information. Using this service, you can, for example, view our location and obtain directions to it. When you access the subpages that include the Google Maps map, information about your use of our website (such as your IP address) is transferred to Google servers in the USA and stored there, provided you have given your consent in accordance with Art. 6 (1) (a) GDPR. Google Maps also loads Google Web Fonts, Google Photos, and Google Stats, all of which are provided by Google Ireland Limited. When you visit a page containing Google Maps, your browser loads the necessary web fonts and photos into its cache. For this purpose, the browser you use establishes a connection to Google's servers. This lets Google know that our website has been accessed via your IP address. This occurs whether or not you have a Google account and are logged in. If you are logged in to Google, your data will be directly linked to your account. If you do not wish your data to be associated with your Google profile, you must log out of your Google account. Google stores your data (even for users who are not logged in) as usage profiles and evaluates it. You have the right to object to the creation of these user profiles, and you must contact Google to exercise this right.

If you do not agree with the future transmission of your data to Google as part of your use of Google Maps, you have the option of completely deactivating the Google Maps web service by switching off the JavaScript application in your browser. You will then be unable to use Google Maps and therefore the map displayed on this website. These processing operations only take place if express consent is granted in accordance with Article 6 Paragraph 1(a) GDPR. The Google terms of use can be found at https://www.google.com/policies/terms/regional.html, and the additional Google Maps terms of use can be found at: https://www.google.com/help/terms_maps/.html. The parent company Google LLC is certified as a US company under the EU-US Data Privacy Framework. This constitutes an adequacy decision pursuant to Art. 45 GDPR, meaning that personal data may be transferred without further guarantees or additional measures. Detailed information on data protection with respect to the use of Google Maps is available on Google’s website ("Google Privacy Policy"): https://www.google.com/policies/privacy/.


Microsoft Teams
We use the tool “Microsoft Teams” (“MS Teams”) to carry out our communication both in written form (chat) and in the form of telephone conferences, online meetings and video conferences. The operating company of the service is Microsoft Ireland Operations (“Microsoft”), Ltd, 70 Sir John Rogerson’s Quay, Dublin, Ireland. Microsoft Ireland Operations, Ltd. is part of the Microsoft group of companies based at One Microsoft Way, Redmond, Washington, USA.

When using MS Teams, the following personal data is processed:

  • Meetings, chats, voicemails, shared files, recordings and transcripts.
  • Data that is shared about you. Examples include your e-mail address, profile picture and telephone number.
  • A detailed history of the phone calls you make.
  • Call quality data.
  • Support/feedback data Information related to troubleshooting tickets or feedback sent to Microsoft.
  • Diagnostic and service data, diagnostic data in connection with the use of the service.


To enable the display of video and playback of audio, the data from the microphone on your end device and from a video camera on the end device is processed for the duration of the meeting. You can switch off or mute the camera or microphone yourself at any time via the “Microsoft Teams” applications. If a corresponding consent has been requested, the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a) GDPR. In the context of an employment relationship, corresponding data processing takes place on the basis of Section 26 BDSG. The legal basis for the use of “MS Teams” in the context of contractual relationships is Art. 6 para. 1 lit. b) GDPR. In all other cases, the legal basis for the processing of your personal data is Art. 6 para. 1 lit. f) GDPR. Our interest here is in the effective organisation of online meetings.

If we record online meetings, we will inform you of this before the start and, if necessary, ask for your consent to the recording. If you do not wish this, you can leave the online meeting. As a cloud-based service, “MS Teams” processes the aforementioned data as part of the provision of the service. To the extent that “MS-Teams” processes personal data in connection with Microsoft’s legitimate business operations, Microsoft is an independent data controller for such use and as such is responsible for compliance with applicable laws and data controller obligations. If you access the MS Teams website, Microsoft is responsible for the data processing. Accessing the website is required to download the MS-Teams software. This US company is certified under the EU-US Data Privacy Framework. This constitutes an adequacy decision pursuant to Art. 45 GDPR, meaning that personal data may be transferred without further guarantees or additional measures. Detailed information on data protection at Microsoft, in connection with “MS Teams”, can be found at: https://docs.microsoft.com/de-de/microsoftteams/teams-privacy.


Google 4.0 APIS
We use the Google APIS service from Google LLC, 1600 Amphitheatre Parkway, 94043 Mountain View, United States of America, email: support-de@google.com, Website: www.google.com. Google LLC is certified as a US company under the EU-US Data Privacy Framework. An adequacy decision pursuant to Art. 45 GDPR is hereby in place, so that personal data can be transmitted without further guarantees or additional measures. We use Google APIS to be able to load additional Google services onto the website. Google APIs is a collection of interfaces for communication between the various Google services that are used on your website. For processing purposes, the service or we collect the following data: IP address. Further information on how the transferred data is handled can be found in the provider's privacy policy at policies.google.com/privacy.

 

26. Your Rights as a Data Subject

  • Right to confirmation
    You have the right to request confirmation from us as to whether personal data relating to you will be processed.
     
  • Right to information (Article 15 GDPR)
    You have the right to obtain information about the personal data stored about you at any time, free of charge, as well as the right to access a copy of such data from us, in accordance with the statutory provisions.
     
  • Right to rectification (Article 16 GDPR)
    You have the right to request the immediate rectification of incorrect personal data relating to yourself. Furthermore, the data subject has the right to request the completion of incomplete personal data, taking into account the purposes of the processing.
     
  • Erasure (Article 17 GDPR)
    You have the right to demand that we erase the personal data relating to you be deleted without delay, provided that one of the reasons provided by law applies and if processing or further storage is not required.
     
  • Restriction to processing (Article 18 GDPR)
    You have the right to request that we restrict the processing of your data if one of the legal requirements is met.
     
  • Data transferability (Article 20 GDPR)
    You have the right obtain personal data relating to you that you provided us in a structured, commonly used and machine-readable format. You also have the right to transfer this data to another controller without hindrance by us, to whom the personal data was provided, provided that the processing is based on the consent pursuant to Article 6 Paragraph 1(a) GDPR or Article 9 Paragraph 2(a) GDPR or on a contract pursuant to Article 6 Paragraph 1(b) GDPR, and the data are processed using automated procedures, unless processing is necessary to complete a task, is in the public interest or is carried out in the exercise of an official authority assigned to us. Furthermore, when exercising your right to data transferability pursuant to Article 20 Paragraph 1 GDPR, you have the right to have personal data transferred directly from one controller to another, provided this is technically feasible and does not impede the rights and freedoms of other person.
     
  • Objection (Article 21 GDPR)
    You have the right to lodge an objection to the processing of personal data relating to you for reasons relating to your particular situation where this is done on the basis of Article 6 Paragraph 1(e) (data processing in the public interest) or (f) (data processing on the basis of the weighing of legitimate interests) GDPR. This also applies to profiling based on these provisions pursuant to Article 4 Number 4 GDPR.
    Should you lodge an objection, we will no longer process your personal data unless we can demonstrate compelling and legitimate reasons for such processing that outweigh your interests, rights and freedoms, or where processing serves the assertion, exercise or defence of legal claims. In individual cases, we process your personal data for direct marketing purposes. You have the right to object at any time to the processing of personal data for the purpose of such advertising. This also applies to profiling where this is connected to this kind of direct marketing. Should you object to the processing of your data for direct marketing purposes, we will no longer process your personal data for this purpose. In addition, you have the right to object to our processing of your personal data for scientific or historical research purposes or for statistical purposes pursuant to Article 89 Paragraph 1 GDPR for reasons arising from your particular situation, unless such processing is necessary for the performance of a task in the public interest. You are free to exercise your right to lodge an objection in relation to the use of information society services, Directive 2002/58/EC notwithstanding, by means of automated procedures using technical specifications.
     
  • Revocation of consent regarding data protection
    You have the right to revoke any consent to the processing of personal data at any time with future effect.
     
  • Lodging a complaint with a supervisory authority
    You have the right to complain to a supervisory authority responsible for data protection about our processing of personal data.


Die Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen
(The State Commissioner for Data Protection and Freedom of Information North Rhine-Westphalia)

Postfach 20 04 44
40102 Düsseldorf
Tel.: 0211 – 38424-0
Email: poststelle@ldi.nrw.de


27. Routine Storage, Erasure and Blocking of Personal Data
We process and store your personal data only for the period of time necessary to meet the storage purpose or as required by the legal provisions to which our company is subject. If the storage purpose no longer applies or if a required retention period expires, personal data will be routinely blocked or erased in accordance with the statutory provisions.


28. Duration of Storage of Personal Data
The criterion for the duration of the retention of personal data is the respective legal retention period. Once this period expires, the data in question will be routinely erased, provided it is no longer required for the fulfilment or initiation of the contract.

Version 2025 / created on 02/01/2025.

29. Cookies